AWARDS

Rotary Citation for 2020-21 (pdf)
The 2020-21 Rotary Citation is very different from prior Citations. This guide explains in detail how to qualify for and receive the Citation. Includes a thumbnail description of each of 25 Goal Categories.

Zone 33 2020-21 Club Video Contest (pdf)
Create a video (maximum 2 minutes) about the implementation of Rotary's Annual theme in your club, showing how your members worked to show “Rotary Opens Opportunities”. Deadline is May 14, 2021.

Zone 33 Rotary Foundation Team (link)
Directory of Zone 33 Rotary Foundation Team Members

Zone 34 Interact Award 2020-21 (pdf)
Interact Clubs are asked to complete a questionnaire to qualify for the 2020-21 Zone 34 Interact Award. After signature by the sponsoring Rotary club president, the completed questionnaire must be received by the District Governor (not Rotary International) no later than the 31st of March, 2021.

Zone 34 Rotaract Award 2020-21 (pdf)
Interact Clubs are asked to complete a questionnaire to qualify for the 2020-21 Zone 34 Rotaract Award. After signature by the sponsoring Rotary club president, the completed questionnaire must be received by the District Governor (not Rotary International) no later than the 31st of March, 2021.

CHECKLISTS

Recipe for Changing Club Culture (doc)
Tried and proven, can't-miss, step-by-step recipe for changing the culture of a Rotary Club. While focused on membership, this same formula can be used for any intended culture change in Rotary or any other organization. Rotary clubs are as resistant to change as any organization - perhaps more than most. That's because the club inherits a culture over time and that culture is propagated by the self-selection of members. It takes an intentional, stepwise approach to move the needle.

Satellite Club Guide (doc)
This Guide from D-7750 outlines the considerations a club should make in deciding upon a Satellite expansion strategy. Pages 6 & 7 are a checklist of decisions and actions needed to launch a Satellite Club. Thanks to D-7670 for core content. Provided in MS-Word so other Districts can edit and distribute.

INFORMATIONAL

“Who Do You Know?” Club Assembly Membership Exercise (pdf)
Thought-starter worksheet to help club members think of potential Rotarians from among their business associates, suppliers, customers, friends, neighbors and family members. Includes a "How to Use" section. NOTE: This is not a "homework" exercise. Members won't take it home and bring it back. To be done during a Club Assembly.

.Videos Available from Rotary International (link)
Rotary Videos on Vimeo To access convention videos, please go to: https://vimeopro.com/rotary/hamburg-international-convention

10 Intentional Membership Strategies (pdf)
Top 10 Intentional Membership Strategies PROVEN to grow Rotary Clubs. Ideas on how to identify prospective members, attract members, onboard members and retain members.

5 Things I Wish All Rotarians Knew and Believed about Membership (pdf)
White paper on the realities of Rotary membership. Specifically of interest to Presidents-Elect and Membership Chairs.

6 Failed Membership Strategies Rotary Clubs Love (pdf)
A list of 6 strategies that sound good, and clubs like them, but are minimally effective at attracting new members. A good list for a President or Membership chair to AVOID when creating club membership plans.

Adding New Members in DACdb and My Rotary (pdf)
Bulletproof, can't fail method of adding new members in DACdb and My Rotary, keeping both in sync.

Adding a Satellite Club in DACdb (pdf)
DACdb handles Satellite Clubs very well if set up correctly. Consider using DACdb as the way to set up Satellites rather than the Satellite Club Form from RI.

Club President Personal Ask (pdf)
A script for club presidents to use in personally asking their members to bring a prospect to a Membership Event. For use in person or by phone.

Corporate & Family Membership Examples (link)
A library of sample policy statements and Bylaws changes clubs have used to implement Corporate and/or Family memberships

Discover Rotary Script — Forest Acres, SC (docx)
Script for a Rotary Information Event -- "Discover Rotary". Created by the Rotary Club of Forest Acres, SC. Companion piece for Discover Rotary Slides from Forest Acres.

District Event Grants (pdf)
White paper on District Event Grants -- taking money off of the table for clubs that plan and execute Rotary Membership Events.

Don’t Squander Your Leads (pdf)
How to use DACdb as a prospect management and drip marketing tool -- to keep track of potential members and keep in touch with them while they're making a decision about joining Rotaryl.

Emerging Leaders 2020 Plan (pdf)
Guidelines for nomination of Emerging Leaders for invitation to the 2020 Virtual Leadership Seminar

Expectations of a District Communication Officer (DCO) Worksheet (doc)
Editable MSWord document for use in outlining role and responsibilities of a District Communication Officer (DCO)

Grow Rotary Demographic Tool (link)
This amazing tool allows you to see where the population is in your District - which may or may not be where you clubs are. Go to: growrotary.org, log in with your My Rotary user name and password.

How to Update Rotaract Club Information (pdf)
When you need to know the status of each Rotaract club in your district, it’s easy to get all of that information in one place.

Hybrid Rotary Meetings Technology Guide (pdf)
It may be some time until all Rotarians are comfortable with attending "in-person" Rotary meetings like we have always had. In the meantime, clubs are considering "hybrid" meetings where some members meet in person and others join virtually via real-time conferencing apps such as Zoom or GoToMeeting. This guide will save you countless hours of research and trial-and-error. Please invest the time to read through it and you'll be halfway to getting your Hybrid Meetings strategy launched.

Infinite Possibilities (link)
An engaging series of Webinars exploring and celebrating the role of women in Rotary - past, present and future

Maintaining Member Engagement during the COVID-19 Pandemic (pdf)
A thorough overview of measures clubs can take to maintain engagement of members when not meeting in person. Courtesy of District 6690 (Central and Southeast Ohio).

New Member Induction Ceremony (docx)
Excellent example of a New Member Induction ceremony. Download an editable MS Word version. Thanks to PDG Billi Black for this contribution.

New Member Scavenger Hunt (pptx)
Great, fun exercise for New Member Orientation -- a good way to help new members get familiar with Rotary. Many clubs use this as part of their Red Badge programs. Editable PowerPoint file -- add your own items to the hunt.

Passport Club Documents & Presentations (link)
Library of example documents, dues structure and overview presentations to support formation of Passport Clubs

Prospective Rotarian Phone Invitation Script (pdf)
Many Rotarians are hesitant to invite a friend, neighbor, business associate or family member to have a look at Rotary because they don't have the "elevator pitch" down. Here's an easy-to-deliver phone invitation script for a member to invite a prospect to the #1 highest ROI membership development strategy -- a Rotary Information Hour or "Discover Rotary" presentation. Try it in your club.

Quick-Start Guide to New DACdb User Interface (pdf)
Handy orientation manual for both new and experienced DACdb users. Guided walk-through of the new DACdb User Interface introduced in 2018

Recipe for a Successful Membership Event (pdf)
Step-by-step process for planning and executing a membership event -- the #1 ROI strategy for attracting members to Rotary. Sometimes called "Discover Rotary."

Resolving DACdb Member Compare Discrepancies (pdf)
White paper on using DACdb's Member Compare feature to resolve discrepancies between DACdb membership records and RI membership records

Rotary Basics (pdf)
Overview of Rotary - what it is, what we do, who we are. Excellent for New Member Orientation or Club Assembly use.

Rotary Club Brochure Sample (pdf)
Example of a professionally-done Club Brochure - Rotary Club of Greenville, SC. Log into https://my.rotary.org, then copy/paste this link for an online brochure template in the Brand Center: https://brandcenter.rotary.org/en-GB/App/Approval/AdrenalineTemplate/Details/12?RedirectUrl=%2Fen-GB%2FApp%2FApproval

Rotary Club Governance Documents New for 2019 COL (link)
Link to Standard Club Constitution, Recommended Club Bylaws, Manual of Procedure (MOP), Code of Policies (COP) and others revised per 2019 Council on Legislation (COL) actions. Clubs should update their Bylaws and adopt the updated Constitution in 2019-20.

Rotary Club Health Check (link)
A comprehensive, introspective look at your club and the club experience you're providing your members. Worth a Board meeting or Club Assembly to take a hard look at what's keeping members -- or perhaps driving them away.

Rotary Foundation Grants Toolbox (link)
Multi-folder, deep toolbox for information and training on Grants from The Rotary Foundation. How-to, informational overviews and presentations.

Rotary Foundation Toolbox (link)
Multi-folder, deep library of resources for promoting The Rotary Foundation and training Districts and Clubs.

Rotary International Membership Resources Page (link)
A deep library of resources, manuals and materials published by Rotary International to help your club attract and retain members. May require My Rotary login.

Rotary Works Newsletters (link)
Monthly Newsletter of the Rotary Works Vocational Service Project

Rotary Zones 33-34 Governors All Call Q3 2020-21 (link)
The Rotary International Directors in RI Zones 33 & 34 conduct a quarterly video conference with District Governors, sharing highlights of the most recent Rotary International Board of Directors meeting

Satellite Club Examples (link)
A library of organizational material for Satellite clubs

The Success Track to District Membership Growth (pdf)
Rotary’s semi-annual billing cycle presents an unintended consequence – a “clear the books” dynamic in December and June, as clubs drop members ahead of dues billing dates. This self-inflicted “seasonality” is not well understood by District leaders, and dramatic membership losses in the last hours of December and June cause major disappointment to Governors and other District resources, when it’s too late to recover. This document includes a predictive model for this seasonality factor.

Using DACdb District Compare (pdf)
How to use the District Compare feature in DACdb to identify clubs with mismatches between member rosters in DACdb and Rotary International

Volunteer Surge (link)
Volunteer Surge allows us to train online to become a TeleHealth Worker or a Community Health Worker. These volunteers will provide basic assistance, and will reduce suffering and save lives of people, locally and across the nation. How? By helping our health care providers to focus more of their attention where it is most needed.

Zone 33 District Membership Chair Summit 2020 Library (link)
Library of all videos, handouts, slide sets and collateral from ALL online sessions of District Membership Chair training in Zone 33. Look for folders for each weekly topic.

Zone 33 District Membership Chair Training 2020 (link)
Video library and link to all collateral - slide sets, handouts, worksheets and tools for growing membership.

Zone 33 Membership Growth Index Reports (pdf)
Updated for 2019! The Membership Growth Index (MGI) is a remarkably predictive indicator of future membership growth or decline for each club in the District. The District leadership team can therefore focus its attention and communication on its most-challenged clubs, and also identify where to look for best practices and membership know-how in successful clubs.

Zone 33 Membership Summit Library (link)
Link to all files, presentations, handouts, etc. used in Zone 33 Membership Summits. Browse for a folder for your own District or another. All files are downloadable for use in another Zone, District or Club.

Zone 33 PolioPlus Newsletters (link)
Link to Zone 33 PolioPlus Newsletters

Zone 33 Public Image Team Page (link)
Meet the Zone 33 Public Image Team

Zone 33 Rotary Foundation Files & Resources (link)
Multi-folder Dropbox of Rotary Foundation materials used and distributed in Zone 33 TRF seminars and training sessions. Includes Training presentations, PowerPoints, Foundation facts, and polio updates may be viewed and downloaded with NO login required. Browse and click on the specific folders to view the available files. Files may be viewed and/or downloaded. Please e-mail questions or suggestions to ARRFC Bernie Riedel at Bernie@RiedelComputers.com

Zone 33 Rotary Foundation Newsletter (link)
A folder of current and archive copies of the Zone 33 Rotary Foundation Newsletter. View or download the issue of your choice.

Zone 33 Weekly Membership Trends (link)
Weekly membership trends by District for Zone 33. Click the tab at the bottom of the page to switch to the tabular view.

Zone 34 District Membership Chair Training 2020 Library (link)
Library of all videos, handouts, slide sets and collateral from ALL online sessions of District Membership Chair training in Zone 34

Zone 34 Membership Growth Index Reports (pdf)
The Membership Growth Index (MGI) is a remarkably predictive indicator of future membership growth or decline for each club in the District. The District leadership team can therefore focus its attention and communication on its most-challenged clubs, and also identify where to look for best practices and membership know-how in successful clubs.

Zone Directory (link)
Password protected file. Contact Phil or Karen Morris for password. Hint: first word in Rotary's motto -- lower case

Zoom Quick-Start Cheat Sheet (pdf)
Excellent "how-to" user guide for new and non-users of Zoom. Send to your members who find Zoom intimidating and daunting. Screen shots and suggestions for taming Zoom into the app you want it to be. Promote your Virtual or Hybrid meetings to those not yet participating. Courtesy of D-7280.

PLANNING TOOLS

Satellite Club Project Plan Template (docx)
Thinking about launching a Satellite club? This project plan template lets you "start with the end in mind" - the intended launch date, then work backwards to establish the milestones, action items and those responsible for bringing the Satellite to life. Why start with a blank sheet of paper? This template lays out 80% of the decisions and actions you'll need to successfully launch a Satellite. Downloadable and editable in MSWord.

PRESENTATIONS

COVID-19 and The “Plus” in PolioPlus (pptx)
Overview of PolioPlus and similar projects related to reducing COVID-19 spread

DACdb CRM Overview Presentation (pptx)
Slide set for introduction and training of District and Club Membership Chairs on DACdb's CRM (Customer Relationship Management) feature. Included in DACdb at NO COST.

Discover Rotary Slide Set — Forest Acres, SC (pptx)
Editable slide set for a Rotary Information Event -- "Discover Rotary". Created by the Rotary Club of Forest Acres, SC.

Discover Rotary Video Example – Forest Acres, SC (link)
Live example of the #1 Return-on-Investment Strategy for attracting members to a Rotary Club. Watch this, download the Recipe for a Successful Rotary Membership Event, and plan your event by the numbers. GUARANTEED to attract members to your club if done according to the Recipe.

TEMPLATES

1-Page Club Membership Plan Template (docx)
Download a Club Membership Plan Template that covers the essential elements of club membership success. MS Word format allows expansion and customization to meet your club's needs. A better place to start than a blank sheet of paper. This version includes a "how-to" cover sheet and a requirement to provide plans to the District membership team. That page can be edited or omitted in Districts where plans are not required.

2-Page District Membership Plan Template (doc)
Download a District Membership Plan Template that covers the essential elements of district membership success. MS Word format allows expansion and customization to meet your district's needs. A better place to start than a blank sheet of paper.

Committee Chair Expectations Worksheet (doc)
Worksheet outline for defining a Committee Chair's role and responsibilities. The first step in holding volunteers accountable is making sure they're totally clear on what they're signing up to do. Editable MSWord file.

VIDEOS

40 Minutes of Membership Success (link)
RI Director-Elect Jeremy Hurst gives a brief description of our attraction problem during COVID, and possible solutions. Four of the best clubs from across the FL-GA-Caribbean Zone talk about their success attracting members throughout the pandemic. 2:20 Jeremy Hurst, RI Director-Elect. (12 minutes) 14:48: Rotary Clubs of Loganville GA; Nassau, BS; Miami, FL; Naples, FL (25 minutes)

Courageous Club Turnaround (link)
Entertaining video on the journey of one club from membership decline to membership growth, using the strategies promoted in Zone 33 Membership Summits. Worth the view.

DACdb CRM Introductory Video for DMCs and DCOs (link)
Video of setup and use of DACdb's CRM (Customer Relationship Management) feature. For district and club leaders, primarily Membership Chairs and others working with new member prospects

DACdb CRM Video (link)
Video overview of the DACdb Feature of 2019 -- CRM (Customer Relationship Management). A tool for tracking prospective members from initial interest or RI Leads to Proposed Member

DACdb CRM Video for Club and District Users (link)
Overview and "how-to" video for users of DACdb's CRM (Customer Relationship Management) feature. Track and manage your prospective members effectively and collaboratively.

Demystifying DACdb Membership Data – Video (link)
"How-To" tutorial on using DACdb tools, including District Compare (L-6 and up), Member Compare and Club Officer Compare to reconcile DACdb records with Rotary International's

Discover Rotary Video Example (link)
Live video of a Rotary Information Hour - this club calls it "Discover Rotary". Apologies for sub-par audio quality, but gets the idea across. Search on "Discover" to download a slide set template.

District Membership Chair Success Principles – Video Interview (link)
An interview with John Yermack, DMC of D-7670 (Western NC), whose District is experiencing record membership growth in 2018-19. Learn what's worked for John and D-7670.

RI Directors’ All Call 12-21-2020 (link)
Update from RI Board of Directors' Meetings

RI Zones 33 & 34 Weekly Virtual Meeting 3-20-2020 (link)
The first of a series of weekly Zoom calls with Rotary International Treasurer David Stovall, Rotary International Director Stephanie Urchick, and Rotary International Director-Elect Peter Kyle. These weekly meetings will be held through the International pandemic currently being experienced. The intent is to broaden knowledge of current events in Rotary and Zones 33 & 34, along with providing content and information which Rotarians can share and use online in their clubs and districts to keep Rotarians and their clubs engaged.

Revitalizing Rotary Clubs Webinar (link)
Webinar hosted by Zone 34 Rotary Coordinator George Robertson-Burnett. Ideas to make Rotary clubs more attractive to both new and existing members.

Rotary Club Central Training Webinar (link)
Training webinar on Rotary Club Central with Marni Nixon, RI CDS Representative, produced by Zone 34

Sample Rotary Stories (link)
Multiple videos - examples of short Rotary Stories for use on social media, websites, etc.

Zone 33 TV – Video Library (link)
Library of videos on Membership, PI/PR, Foundation - both informational and training

Zone 34 Public Image Video Library (link)
A library of club and district stories, presentations and videos from Zone 34 clubs